Youth Production and Events Coordinator (Part-Time)

We are seeking an enthusiastic and detail-oriented Production & Events Coordinator to oversee the production and logistical tasks for Sunday services and the planning and execution of events for the ministry. This role involves coordinating logistics, working with various departments and Youth Ministry team members, and ensuring all services and ministry events run smoothly to create impactful experiences.

Key Responsibilities:

• Coordination of Sunday Services: Oversee the execution of Sunday services from programming and production needs to communication with team, and organizing logistics to ensure service flows smoothly. (Same applies for events.

• Event Planning & Logistics: Oversee the planning of events, from concept development to execution. Coordinate logistics including venue selection, setup, vendor arrangements, budgeting, and equipment needs. (collaborative with lead pastors and project manager)

• Collaboration & Communication: Partner with various departments to align event goals, ensuring cohesive planning and execution. Serve as one of the lead points of contact for all involved teams, volunteers, and vendors to streamline communication.

• Budget & Resource Management: Work within allocated budgets to procure necessary supplies and services. Track expenditures, provide budget updates, and seek cost-effective solutions without compromising quality.

• On-Site Event Management: Oversee the setup, management, and teardown of events, addressing any issues in real-time to ensure a positive experience for all participants. Coordinate with venue staff and volunteer support as needed.

• Post-Event Follow-Up: Coordinates debrief meetings with the Events Team and other stakeholders to assess event outcomes, gather feedback, and identify areas for improvement.

• Flexibility in Additional Duties: Adapt to evolving event needs and assist in other ministry activities as required.

Basic Qualifications:

• 3+ years of experience in production and/or event planning, preferably in a ministry, nonprofit, or corporate environment.
• Knowledgeable in the area of event production or AV production. Familiarity with ProPresenter or a similar program is preferred.
• High school diploma or GED

Preferred Qualifications:

• Excellent organizational skills
• Ability to handle multiple tasks simultaneously
• Dedication to serving our organization’s community
• Familiarity with project management and budgeting tools.
• Committed to the church’s mission and values, with a desire to create impactful event experiences

Benefits:

• 401(k)
• 401(k) matching
• Dental/Vision insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement

Schedule:

• 25 hours/week, hybrid with at least 2 in-office days.
• Monday-Thursday and Sunday with occasional evenings and weekends as required by special ministry events and projects

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.  Such tasks shall be capable of being performed with reasonable accommodation, if necessary, that does not impair a business necessity or impose an undue business hardship and without presenting a direct threat to the safety to the applicant or others.